To All Santa Rosa Members,
The league is dire need of volunteers to keep the league running, please help Santa Rosa Baseball keep providing baseball to our kids.
Attention to all current and previous coaches, parents and volunteers of Santa Rosa Youth Athletics. There has been previous discussions and Town Hall meetings with San Fernando City Director of Parks & Rec and the City Manager of San Fernando along with Santa Rosa Youth Athletic Board members, parents and coaches in regards to the future of the baseball program at Las Palmas Park. On April 17th at 7 p.m. in a recreational room of Las Palmas Park there was a meeting held as to vote for reorganizing or keeping the existing Board of Santa Rosa Youth Athletics. After the vote was cast it was determined to reorganize Santa Rosa Youth Athletic board. Ideally it would be great to draw board members and officers from many or all of the teams to try to have a more balance board which will make sure all the interests of the different teams and age groups are being represented.
Moving forward we would like to have three individuals preferably one from each division who are not interested in running for a board position to help out on a nomination committee to begin the process of accepting nominations for Santa Rosa Youth Athletic Board members. Please submit your name to Frank Delgado by phone (818)321-4665 or email to firstname.lastname@example.org no later than April 30th. Once the Nomination Committee has been formed they will be accepted Nominations until May 19 and elections will be scheduled on May 26 at this point the new board will meet on May 29 to vote on officers.
Santa Rosa Youth Athletic is in need of volunteers so if you would like to help this league please offer to volunteer, the more volunteers the more successful and efficient the league will run. The board will at least need 12 officers minimal to function efficient. However more is better. If you are interested and not sure what the responsibilities are they are listed below, these are just the minimal there are more board positions which can be filled once we reach the minimal requirement.
President. The President shall: (a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors. (b) Present a report of the condition of the Local League at the Annual Meeting. (c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League. (d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Pony Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization. (e) Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board. (f) Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant. (g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof. (h) With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
Vice President. The Vice President shall: (a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office. (b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
Secretary. The Secretary shall: (a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records. (b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors. (c) Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees. (d) Issue membership cards to Regular Members, if approved by the Board of Directors. (e) Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose. (f) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed. (g) Notify Members, Directors, Officers and committee members of their election or appointment.
Treasurer. The Treasurer shall:
(a) Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors. (b) Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors. (c) Keep records for the receipt and disbursement of all moneys and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures. (d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting. (e) Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Pony.
Player Agent. The Player Agent shall: (a) Record all player transactions and maintain an accurate and up-to-date record thereof. (b) Receive and review applications for player candidates and assist the President in verifying residence and age eligibility. (c) Conduct the tryouts, the player draft and all other player transaction or selection meetings. (d) Prepare the Player Agent’s list. (e) Prepare for the President’s signature and submission to Pony, team rosters, including players claimed, and the tournament team eligibility affidavit. (f) Pony of any subsequent player replacements or trades. (g) Administer the divisional player pool.
Safety Officer. The Safety Officer shall: (a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Pony. (b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting. NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer: (1) Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers. (2) Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities. (3) Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.
Coaching Coordinator. The coaching coordinator shall: (a) Represent coaches/managers in league; (b) present a coach/manager training budget to the board; (c) gain the support and funds necessary to implement a league-wide training program; (d) order and distribute training materials to players, coaches and managers; (e) coordinate mini-clinics as necessary; (f) serve as the contact person for Pony.
League Information Officer. The League Information Officer shall: (a) Set up and manage the league’s official website (site authorized by Pony Organization); (b) Set up online registration and ensure the league rosters are uploaded to Pony; (c) Assign online administrative rights to other local volunteers; (d) Encourage creation of team web sites to managers, coaches, and parents; (e) Ensure that league news and scores are updated online on a regular basis; (f) Collect, post, and distribute important information on league activities including direct dissemination of fund-raising and sponsor activities to Pony Baseball, Incorporated, the district, the public, league members, and the media; (g) Serves as primary contact person for Pony and Active Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Pony, Incorporated. SECTION 10 Sponsorship/Fundraising Manager. The Sponsorship/Fundraising Manager shall: (a) Solicits and secures local sponsorships to support league operations (b) Collects and reviews sponsorship and fundraising opportunities (c) Organizes and implements approved league fundraising activities (d) Coordinates participation in fundraising activities (e) Maintains records of monies secured through sponsorship and fundraising initiatives.
Concession/Snackbar Officer. The Concession Manager shall: (a) Maintains the operation of concession facilities (b) Organizes the purchase of concession products (c) Responsible for the management of the concession sales at league events (d) Schedules volunteers to work the concession booth during league events (e) Collects and reviews concession related offers including coupons, discounts and bulk-purchasing opportunities (f) Organizes, tallies and keeps records of concession sales and purchases.